Executive and Operations Assistant, Purdue Convocations

Job Summary

As the Executive and Operations Assistant for Purdue Convocations, you will provide a wide range of administrative support for the Assistant Vice Provost, Student Life/Executive Director, Purdue Convocations and Hall of Music Productions. This role will maximize the effectiveness of department operational processes and communications, as well as serve as a liaison with multiple contacts internal and external to the university. The Assistant will manage the day-to-day operational needs of the Convocations office, facilitate communication, provide programming support, plan events, draft and edit various documents, schedule meetings and manage executive’s calendar. In this role, you will coordinate special projects involving independent research and work with all levels of internal management and staff. 

Purdue Convocations is the professional performing arts presenter at Purdue University in West Lafayette, Indiana. The organization presents 30–40 professional productions each season (September through May) in multiple campus and community venues ranging from 400 to 6,000 seats. For more than 100 years, Convocations has presented top-ranking national and international artists including symphony orchestras, opera, chamber ensembles, and recitalists; Broadway musical and theatrical productions; ballet, modern and ethnic dance; family and educational programming; jazz, folk, ethnic, country, and rock music; and special attractions. The department serves 50,000 patrons annually in a 14-county region in mid-north Indiana, as well as a university community that hosts film and lecture series, cultural events, sports, and many other activities associated with a vibrant university town anchored by a major research institution. West Lafayette is an easy one-hour drive from Indianapolis and approximately two hours from Chicago. Visit www.convocations.org for more information about Purdue Convocations.

Requirements

• Bachelor’s Degree in Communications, Business Administration, Management, or related field. 
• One year of experience in a senior or lead administrative support role.
• In lieu of degree, consideration will be given to an equivalent combination of related education and required work experience.
• Excellent written, verbal and interpersonal communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills with attention to detail. 
• Computer and related skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs.
• Skilled in interpreting policies and procedures to proactively resolve issues.
• Ability to identify problems, generate ideas for improvement, and implement or recommend solutions.
• Ability to use discretion and independent judgement to make sound decisions balancing facts, priorities, and possible outcomes.
• Ability to use discretion regarding when to involve the senior leader, when to resolve issues independently, or when to engage others.

Additional Information:

• This position may require occasional evening or weekend work based on business need.
• All new hires will be expected to follow Protect Purdue guidelines. To learn more, visit https://bit.ly/3DH3z6f 
• To learn more about Purdue’s benefits summary https://bit.ly/3t7vcRd 
• Purdue will not sponsor employment authorization for this position https://bit.ly/3t7vcRd 
• A background check will be required for employment in this position 
• FLSA: Exempt (Not Eligible For Overtime) 
• Retirement Eligibility: Defined Contribution Waiting Period 
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.